International Conference Held In Canada - Confines of the Conference
we are trying to get a better understanding of the criteria for International Conferences Held In Canada outlined in the Health Canada Policy Document: The Distinction Between Advertising and Other Activities. We would like clarification on what is meant by ''within the confines of the conference''. Assuming that all the other criteria are met, would any printed material (i.e leave behind) distributed at a non-Canadian promotional booth, room-drops or material included in a delegate bag be aligned with the guidance and not subject to advertising regulations (exempt from PAAB)? Would such material be considered to be used ''only within the confines of the conference''? If the material was strictly distributed to non-Canadian attendees, would it be acceptable?
Thank you so much !
Thank you for your prompt response.
We apologize for the lack of clarity in our initial question. At an international conference held in Canada, would handouts from a non-Canadian affiliate, with proper disclaimers, distributed at a non-Canadian promotional booth or in door-drops/delegate bags to all attendees (including, but not targeting potential Canadian attendees) still be considered to “only be for use within the confines of the conference” given that those materials would be printed and therefore be taken outside of the conference? We are struggling to understand the meaning of "within the confines of the conference".
Thank you !
The scenario, as described in your questions, would likely be considered to fall “within the confines of the conference” EVEN if the HCP can choose to keep the handout. However, we’d caution that handouts primarily intended to drive the HCPs to other resources after the event would likely not be considered “within the confines of the conference” and thus could be problematic if those resources don’t meet Canadian regulations (particularly if they were provided to Canadian HCPs). If a more specific answer is required, we’d be happy to look at the details in the context of an opinion submission.
escribed in your questions, would likely be considered to fall “within the confines of the conference” EVEN if the HCP can cho
Hi Jennifer, I have a follow-up question to what is considered "confines of the conference". Can you please clarify if this extends to the conference website? Technically it can be considered within "the confines of the conference" but would like clarity.
Good morning @mef
Only those parts of the website which are restricted to registrants of the conference could be considered part of the “confines”. This is not a blanket “yes”. If content is added to the site post the conference, or users are pushed to the content through other channels, it may not be considered part of the conference. It may be beneficial to submit for an opinion so that you can provide more details.