Renewal: Layout Only
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Hello! I was reviewing the new Guidance on Submission Process and Format Requirements document. Based on the text in Section 2.1.3, does this mean that for renewals, we only need to send in the English layout without English and French copy decks? Appreciate the clarification.
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J Jennifer Carroll referenced this topic on
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Hello! I was reviewing the new Guidance on Submission Process and Format Requirements document. Based on the text in Section 2.1.3, does this mean that for renewals, we only need to send in the English layout without English and French copy decks? Appreciate the clarification.
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Hello @llow5
You are correct for straight renewals if the previous file contained a copy correct layout. For minor updates, a revised English layout and French layout or French copydeck would be considered acceptable.
Upon review of past posts, we wanted to issue the following clarification around the submission of layouts for renewals. If you are submitting a straight renewal of a piece that is intended for acceptance in both English and French, both English and French APS documents must be provided for review and acceptance. This can be achieved in the standard way of submission (i.e. English copy, English layout French copy). Or, if copy-correct, both languages can be submitted as layout only. It would not be logical to approve a file as both English and French without French copy being included in the submission in either layout or copydeck format.
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Upon review of past posts, we wanted to issue the following clarification around the submission of layouts for renewals. If you are submitting a straight renewal of a piece that is intended for acceptance in both English and French, both English and French APS documents must be provided for review and acceptance. This can be achieved in the standard way of submission (i.e. English copy, English layout French copy). Or, if copy-correct, both languages can be submitted as layout only. It would not be logical to approve a file as both English and French without French copy being included in the submission in either layout or copydeck format.
@jennifer-carroll Hi there! Thank you for the clarification. I'd like to note that your initial reply has been the basis of many successful renewal submissions, whereby only EN layout has been provided by our agency and others for renewal of originally EN+FR efiles. It was very clear that this was the correct approach:
Q: "Does this mean that for renewals, we only need to send in the English layout without English and French copy decks?"
A: "You are correct for straight renewals if the previous file contained a copy correct layout."This latest reply is a change to this previously clear policy; it may be simpler to delete the original post to prevent confusion if this is the way things will be moving forward.
